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Data Warehouse Access

Access to the Data Warehouse enables faculty and staff of the University of Illinois System to create custom reports, queries, or data downloads based on Finance, HR, or Student data available in the Data Warehouse. Custom reports can be created using the Business Objects reporting tool, or via any other query or reporting tool you choose (MS Access, SQL Plus, Crystal Reports, SAS, or others), as long as it is ODBC-compliant. Using your access to the Data Warehouse you can:

  • Create custom reports for use in your department
  • Create queries for trending and analysis
  • Create queries for one-time use or to save and rerun on a regular schedule
  • Create automated data downloads to populate your local databases
  • Retrieve data for use in your department's applications

Submit a Data Warehouse Access Request

DS Unit Security Contact (USC) Application

University information security policy authorizes designated Unit Security Contacts (USCs) to request EDDIE and Data Warehouse access on behalf of faculty and staff of the University of Illinois System. Data Warehouse Access Requests can only be accepted from Unit Security Contacts. Requests are submitted via the DS Unit Security Contact (USC) Application.

Learn more about how to fill out and submit the Data Warehouse Access Request form via the step-by-step instructions.

Learn more about the Data Warehouse access roles available for users via the detailed Data Warehouse Access Plan. (The Access Plan features a role-per-page format.)

Some access requests will require the DS Security staff to forward the request to one or more external departments to be reviewed by designated campus approvers. Access to the Data Warehouse will be enabled after receiving the Data Warehouse Access Request form, or after the required approvals have been secured. The DS Security team attempts to include the USC on communications that are sent to the campus approvers. USCs are encouraged to reach out to our DS Security team if they are unsure of the status of a request.

Unit Security Contacts may view the status of requests using the DS Unit Security Contact (USC) Application. Choose the “View Access Requests” option.  Note that this list does not necessarily show what access the employee has; just the requests that were submitted.  The most reliable way for a USC to see current access is to use the USC Standard Report in EDDIE – Data Access for Users in Orgs of USC.

Unit Security Contacts (USCs)

For additional Information please see the Information for Unit Security Contacts page.  You can find the following information on this page:

  • Requesting User Access
  • Remove User Access
  • Requesting Application Accounts
  • Requesting OLAP Cube Access 
  • Check User or Dept. Access or Existing Request
  • Requesting Standard Report Access

Users & Potential Users

For additional Information please see the Information for Users page.  You can find the following information on this page.

  • Find your USC (Who to Contact)
  • Which Data Do You Need (What to Request)
  • Student Data Access Requirements
  • Report Developer Responsibilities
  • About Application Accounts

Get Enterprise Data

AITS is a resource for administrative enterprise data for the university. This data is generally available in three forms:

  • Reports (sourced from a number of applications/locations)
  • Data access for queries or client developed reports
  • Integrations between systems

Reports

Hundreds of reports are available in the student, finance, and human resources areas. The AITS Reporting Team develops, modifies, and maintains customer requested custom reports. If you have a reporting request, please submit your request to the AITS Service Desk including a 1-2 paragraph description of the requested work and it will be assigned to the appropriate functional and/or technical area to be assessed.

Data Access

Operational data (data that is updated through the course of business operations) from enterprise systems is available for units to access ad hoc or to feed into custom developed unit reports. There are several ways to access this data depending on the source, nature, and timeliness of the data required. If you have a data request, please submit your request to the AITS Service Desk including a 1-2 paragraph description of the requested work and it will be assigned to the appropriate functional and/or technical area to be assessed.

Decision Support offers transformed, historical data via a Data Warehouse environment for data access and reporting. See the Decision Support section for current services and access information.

Integrations

A common requirement is to interface data between different applications. Integrations can provide opportunities for receiving data in a near real-time manner with minimal interdependencies between systems. AITS performs this activity for integrations with administrative enterprise systems using an OpenEAI integration architecture. A typical integration project interfaces data between external systems and Banner, which is the University’s authoritative source for most data related to University students, faculty, and staff. Integrations allow data to flow from one system to another, and allow systems to stay synchronized; this improves data timeliness and quality, and avoids redundancy in data maintenance.

Enterprise Objects have been defined and are in use at the University of Illinois to allow applications to request changes to enterprise data, and to communicate changes of enterprise data to other applications. An Enterprise Object is a structured collection of related data elements, usually implemented as an XML document, that is used to synchronize, update, add, delete or query enterprise data. See Enterprise Objects for details, sample objects, and definitions.

If you have an integration request, please submit your request to the AITS Service Desk including a 1-2 paragraph description of the requested work and it will be assigned to the appropriate functional and/or technical area to be assessed.

Many integration requests involve considerable effort and become specific projects. If the requested work is estimated to exceed 250 hours, a project proposal will be required to be submitted. Information regarding submitting a project proposal can be found on the ITPC website.